How the Council Uses Technology in Procurement Now

The Council is fully committed to using technology as a way of easing the 'Procure to Pay' process both for itself and for its suppliers. A number of initiatives have already been put in place and continue to be developed:

• BACS Payments:
  Over half of our suppliers are now paid by BACS, directly into their nominated account. This has reduced the costs for the Council and for our suppliers, as well as giving businesses improved certainty surrounding the date they can expect their payment to clear. You can find out more information about BACS Direct Credit, or to register for BACS settlements for your invoices.
• E-Remittances:
  Coupled with BACS payments to suppliers, the Council has also introduced technology that allows us to send your remittances via email (as a .pdf attachment) or fax to your nominated location. This has proven very popular and has significantly reduced the Council's postage costs as well as giving faster notification to our suppliers that their account has been settled. To register for this service, please complete the BACS form, or send your e-mail/fax details to exchequer@fareham.gov.uk
• E-Orders:
  Using the same technology as e-remittances, the Council is able to send its purchase orders electronically. Currently this is available as a .pdf document, but we are looking at expanding this so that suppliers can take the data automatically from the document into their sales ledger, thereby reducing time and effort.
• E-Invoicing:
  The Council has agreed with HM Revenue and Customs that it is able to receive invoices electronically from suppliers. All invoices should be sent via email , as a .pdf document to exchequer@fareham.gov.uk

If you require any further information, please email procurement@fareham.gov.uk

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