Pendleton Criteria
The Office of the Deputy Prime Minister has commissioned Peter Pendleton Associates (PPA) to undertake a survey of Planning websites in England and Wales. A criteria was developed by PPA to appraise the availability, accessibility and content of online development control and planning policy information on local authority websites.
Please see below a break down of the Pendleton criteria and links to show how this is met by Fareham Borough Council.
Important - Copyright Notice
Planning application information submitted to the Council is protected by the Copyright Acts (Section 47, 1988 Act). You may only print the material for more convenient inspection, to compare current applications with previous schemes and to check whether developments have been completed in accordance with approved plans. Further copies must not be made without the prior permission of the copyright owner.
If you link to Online Planning (links located below) you have acknowledged that you have read, understood and agree to the copyright and other limitations.
Planning Development Control Home Page http://www.fareham.gov.uk/council/departments/devcontrol/intro.asp
1. Planning page accessible from council home page
Has a direct link from the home page to the planning page(s) e.g. has a link to 'Planning' or enables the user to directly locate the planning page through a simple one-step A-Z or key word search.
Answer
The planning pages may be accessed via the A- Z , http://www.fareham.gov.uk/atoz/intro.aspx
Selecting 'P' (Planning). http://www.fareham.gov.uk/atoz/p/p.aspx
Scroll down and there are several entries covering Planning Services with links to the Planning Development Control Page.
2. Online application register
The user can view an online list of planning applications lodged with the council. As a minimum, all applications validated on or after the 1st December 2005 should be listed, the information provided should include site address, application number and description of the proposed development.
The online register must be frequently updated, at least weekly, ideally daily, and it should be clear when the information was last updated.
Answer
From the Planning Homepage click on the 'Online Planning' link. http://www.fareham.gov.uk/council/departments/devcontrol/onlineplandetails.asp
From this page agree to the terms & conditions set out and you will link out to the Online Planning Links page.
This will allow you to use the Online Planning Search to view applications post 1991 which have not been determined.
http://www.fareham.gov.uk/planningonline/intro.asp?section=weekly_lists
3. Can you view application drawings & attachments?
Enables the user to view and download digital copies of drawings and documents accompanying a planning application. Documents must be available for all applications validated on or after the 1st December 2005, and in a freely available format.
The information must be frequently updated, at least weekly, ideally daily, and it should be clear when it was last updated.
Answer
Using the 'Online Planning' searches find any application registered post September 2005.
http://www.fareham.gov.uk/council/departments/devcontrol/onlineplanlinks.asp
Once you have found the application you wish to view, click on the link named 'Key Dates and Documents'.
This will open a new window with links to the application drawings & attachments. Information is updated daily.
Enables the user to view and download digital copies of drawings and documents accompanying a planning application. Documents must be available for all applications validated on or after the 1st December 2005, and in a freely available format.
The information must be frequently updated, at least weekly, ideally daily, and it should be clear when it was last updated.
4. Can you view appeals?
Users can access a record of appeals against the council lodged with the Planning Inspectorate. As a minimum, information provided should include site address, council application reference number & proposal description. All appeals from 1st December 2005 should be included.
Where appeal information is located within committee minutes, PPA cannot guarantee that the information will be found. In such cases it should be clearly stated on the planning webpage(s) where appeal information is located and how to access it.
Information must be frequently updated, at least weekly, ideally daily, and it should be clear when the information was last updated.
Answer
From the 'Online Planning' pages, use the 'Appeals Search'. You can view all appeals based on what you enter. This information is updated daily.
http://www.fareham.gov.uk/planningonline/intro.asp?section=appeals
(Note. Additional appeal information is also available within committee reports which are published monthly. http://www.fareham.gov.uk/crs/planningdcc/planningdcc-05-06.asp)
5. Facility to comment on applications?
Representations about individual applications can be submitted electronically. Does not include forms that have to be printed and posted to the Council. It must be specified on the planning webpage(s) that this facility is available.
Answer
Using the 'Online Planning' searches find the application you wish to make a comment against. http://www.fareham.gov.uk/council/departments/devcontrol/onlineplanlinks.asp
If it is still within the statutory publicity period then a link will be available entitled 'Comment in this application'. This will bring up a comment screen which will allow you to submit a comment on that application to the Planning Development Control department. If it is outside this period no link will be provided.
6. Facility to monitor applications online
User can track progress of an application from registration to determination. As a minimum, information provided should include:
- Date received
- Validation/registration date
- Start and end dates of public consultation period
- Decision date
Stating whether an application is received, pending or decided on its own is not sufficient to be awarded a point. Councils are encouraged to provide users with more than the minimum tracking information.
Information must be frequently updated,
at least weekly, ideally daily, and it should be clear when the information was last updated.
Answer
Using the 'Online Planning' searches find any application registered post September 2005.
http://www.fareham.gov.uk/council/departments/devcontrol/onlineplanlinks.asp
Once you have found the application you wish to view, click on the link named 'Key Dates and Documents'.
This will open a new window which contains a table of key dates/information and a checklist of major application events. This includes the key information stated in the criteria and are updated on a daily basis.
7. Online decision registers?
Users can access a record of applications determined by the council. As a minimum, all decisions from 1st December 2005 should be listed, information provided should include site address, application reference number, description of the development and whether permission was granted or refuse.
Both delegated and non-delegated decisions should be included. Information must be frequently updated; at least weekly, ideally daily, and it should be clear when the information was last updated.
Answer
From the Planning Homepage click on the 'Online Planning' link. http://www.fareham.gov.uk/council/departments/devcontrol/onlineplandetails.asp
From this page agree to the terms & conditions set out and you will link out to the Online Planning Links page.
This will allow you to use the Online Decision Search.
http://www.fareham.gov.uk/planningonline/intro.asp?section=weekly_lists
Information provided is available for applications post 1991 on applications both delegated and those decided at committee. The information is updated on a daily basis.
8. Can decision notices be viewed?
Scanned copies of the statutory decision notices issued by the planning authority are available to view in full online. The signature may be removed, but it should be made clear that the information within the online version is as equally binding as the original and explained why the authority has removed the signature.
All decision notices from 1st December 2005 should be included. Information must be frequently updated; at least weekly, ideally daily, and it should be clear when the information was last updated.
Answer
Using the 'Online Planning' searches find any application registered post September 2005.
http://www.fareham.gov.uk/council/departments/devcontrol/onlineplanlinks.asp
Once you have found the application you wish to view, click on the link named 'Key Dates and Documents'.
This will open a new window with links to the application drawings & attachments. Applications which have had a decision will have the Decision Notice available. (Note. Signatures have not been removed from decision notices).
9. Are the conditions/reasons for refusal listed?
The user can view conditions attached to a planning permission or reasons for refusal for each application in full for delegated and non-delegated decisions as part of the decision register. All decisions from 1st December 2005 should be included.
Information must be frequently updated, at least weekly, ideally daily, and it should be clear when the information was last updated. If the authorities meet criteria 8 they will also fulfil criteria 9.
Answer
Using the 'Online Planning' searches find any application which has had a decision issued (post September 2005).
http://www.fareham.gov.uk/council/departments/devcontrol/onlineplanlinks.asp
From the details page there will be a link entitled 'Conditions/Reasons'. Click on this to view the conditions/reasons on the screen. Also, decision notices are available (criterion 8) which contain all the decision conditions/reasons (September 2005 onwards) This information is updated on a daily basis.
10. Can Officer's Reports be viewed?
The user can view electronic versions of officer's reports for committee-determined applications. Reports must be provided in full. All reports from 1st December 2005 should be available online.
Information must be regularly updated, and it should be clear when the information will become available (e.g. following publication of the committee agenda) and when it was last updated.
Answer
From the Planning Homepage click on the 'Planning Development Control Committee' link.
Officers reports are available online via the Committee Report (post 2003). http://www.fareham.gov.uk/crs/planningdcc/planningdcc-05-06.asp
Dates for the committee report/agenda/minutes are clearly stated in the report and in the document name.
Please note: Agenda/Officer Reports are available 7 working days prior to the Committee, and Minutes 7 working days after.
There are also links from the 'Key Dates and Documents' page in 'Online Planning'.
11. Can Committee meetings schedules/agendas be viewed?
The user can view an online calendar or schedule for forthcoming planning committee meetings. This must enable the user to look up, at a minimum, the date of the next meeting.
Answer
From the Planning Homepage click on the 'Planning Development Control Committee' link.
The Committee meeting agenda is available online via the Committee Report pages. http://www.fareham.gov.uk/crs/planningdcc/planningdcc-05-06.asp
To view the Committee meeting schedule online:
http://www.fareham.gov.uk/council/committees/meetscal01.asp
Please note: Agenda/Officer Reports are available 7 working days prior to the Committee.
There are also links from the 'Key Dates and Documents' page in 'Online Planning'.
12. Can records of committee meetings be viewed?
Online minutes from previous planning committee meetings must be available on the web site, and should appear no later than a week after the meeting approving them.
Answer
Committee Meeting Minutes are available online within 7 days after the committee.
http://www.fareham.gov.uk/crs/planningdcc/planningdcc-05-06.asp
There are also links from the 'Key Dates and Documents' page in 'Online Planning'.
13. Is there online planning help text?
Users can view web-based planning guidance and answers to basic planning enquires. These can include planning FAQ's and leaflets. Links to advice on other planning related websites will meet the criterion where the service description and link is clear and functioning.
Answer
Comprehensive web-based planning guidance is available on the Planning Development Home Page. http://www.fareham.gov.uk/council/departments/devcontrol/intro.asp
From the A-Z (P) you can access FAQ: http://www.fareham.gov.uk/council/departments/devcontrol/devcontrol.asp
14. Online application submission?
Users can complete a planning application form online and submit it electronically, either directly to the council or via a supporting external planning site, where a description and link to the service is clear.
Answer
Online application submission is available via the Planning Portal. http://www.fareham.gov.uk/council/departments/devcontrol/portalinfo.asp
15. Downloadable forms?
Electronic copies of standard planning forms can be downloaded and printed from the Councils website (or via a supporting external planning site where a description and link to the service is clear).
Answer
Standard Planning Application forms can be download/printed from the Development Control webpages.
http://www.fareham.gov.uk/council/departments/devcontrol/applicationformlist.asp
16. Can you pay the application fee online?
The statutory application fee can be paid online, either via the local authority planning pages or via an external site (where a description and link to the service is clear).
Answer
Payment can be submitted for an application through the Planning Portal (using WorldPay) during the submission process. http://www.fareham.gov.uk/council/departments/devcontrol/portalinfo.asp
17. Can drawings/documents etc associated with the online application be attached to an electronic application?
Applicants can attach electronic documents and drawings when submitting online applications. Guidance on the online process should be given.
Answer
Electronic documents/ drawings are required from the applicant as part of the online submission process on the Planning Portal. http://www.fareham.gov.uk/council/departments/devcontrol/portalinfo.asp
18. Is the local development plan text available?
Users can view the local development plan text. This must include, as a minimum, either the adopted or draft development plan (under the "old" system) in full text format and the council's Local Development Scheme. Councils providing only a synopsis of their plan, design briefs, master plans, Inspector's Reports or summary of the development plan review process are not awarded a score for this criterion.
Answer
Information about the local plan:
http://www.fareham.gov.uk/council/departments/planning/localplan.asp
Local development scheme:
http://www.fareham.gov.uk/council/departments/planning/ldf/lds.asp
Direct link: to Local Plan text: http://www.fareham.gov.uk/council/departments/planning/localplan/intro.asp
19. Is the proposals map available?
The proposal map accompanying the development plan is available to view online. Can be presented as a single map or in sections but must cover the whole borough. In cases of remote rural areas (e.g. National Parks) the built up areas/settlements will be accepted.
It may be provided on the council's website or via a supporting external planning site, where a description and link to the service is clear.
Answer
Information about the proposals map:
http://www.fareham.gov.uk/council/departments/planning/localplan.asp
Direct link to the proposals map via the Planning Portal webpage:
http://www.planningportal.gov.uk/wps/portal/genpub_DevelopmentPlans?docRef
=1103046453506&scope=202&langid=0
20. Is the proposals map linked to policy?
The user can access a list of relevant policies and designations for an individual site by either: clicking on that area on the proposal map, using an address or postcode search, or by clicking on the accompanying key.
The map/key must either link to the relevant development plan text or provide a 'pop-up' listing at minimum the relevant policy number and policy text itself (not a summary).
Answer
The proposals map is linked to the Policies on the Planning Portal:
http://www.planningportal.gov.uk/wps/portal/genpub_DevelopmentPlans?docRef
=1103046453506&scope=202&langid=0
21. Is the proposals map comprehensive and easy to use?
The user is able to identify street names and/or locate an individual site on the map, via a postcode and/or street name search, or by magnifying the map (zoom in/out functionality). Users must be able to adequately locate and determine policy designations for application sites.
Inset maps covering all of the area (or built-up area in the case of remote rural areas e.g. National Parks), that are comprehensive and easy to use, will be awarded a point for the criterion.
Answer
The user is able to identify street names and/or locate an individual site on the map, by magnifying the map (zoom in/out functionality) located on the Planning Portal.
http://www.planningportal.gov.uk/wps/portal/genpub_DevelopmentPlans?docRef
=1103046453506&scope=202&langid=0
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