How To Apply To Hold An Event

To assist organisers with event planning Fareham Safety Advisory Group (SAG) have prepared Guidance for Organisers on Public Event Safety that you are recommended to read and then complete and return the Event Application Form linked below. Guidance for Organisers (325 Kb) .

Street Parties

If you want to find our more about holding a street party for the Queen's Diamond Jubilee, we have lots of information and advice here.
 

The Big Jubilee Lunch 2012

An idea from the Eden Project, The Big Lunch aims to encourage as many people as possible to have lunch with their neighbours once a year. This year The Big Lunch is celebrating the Queen's Diamond Jubilee. Find out how you can organise a Big Lunch here! 

Sporting Event

If you are organising a sporting event taking place on a highway the Home Office have published the "Good Practice Safety Guide for small and sporting events taking place on the highway, roads and public places" that you will find particularly useful. 

The Fareham SAG Guidance gives general advice regarding the safety considerations when arranging any type of event. Because we expect an organiser to complete and retain a written risk assessment for future reference a template risk assessment form, and details on how to complete it, is available below to copy or print.   For many types of event there is a great deal of organising involved and the SAG asks for six months notice of events likely to attract more than 500 people.  Three months notice is required for events with attendances of less than 500 people.

Special Note: Fareham SAG is not responsible for giving permission to use Council land or granting licenses for events. If any organisation or community group wishes to use any park or open space that is managed by the Council they should request permission from Fareham Borough Council, Civic Offices, Civic Way, Fareham, PO16 7AZ.  

Where a licence is required an application must be submitted separately to the licensing authority licensing@fareham.gov.uk.

Some types of event will require you to attend one of the SAG meetings to discuss your proposals.  Other smaller events may not require your attendance. Printed template forms and checklists that are available to help include:

 

• Event Application Form (156 Kb)
• Risk Assessment form (123 Kb)
• Risk Assessment Guidance (185 Kb)
• Traffic Management Information form (215 Kb)
• Fareham SAG Attendance Form (135 Kb)
• Accident Report Form (126 Kb)
• Safety Checklists (124 Kb)

If you wish to receive a printed copy of Guidance for Organisers on Public Event Safety, an Event Application Form or need further information please telephone: 01329 236100.