Invitation to the Mayor and Mayoress

Name of organisation, club, group, association etc extending the invitation:

Who would you like to attend the function:

Mayor only:    Mayor and Mayoress:

Place of function (full address):

Date:

Day of event: Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Nature of occasion e.g. Church Service, Concert, Dance, Dinner, Meeting, Parade, Prize-giving, Social etc.:

State, for information of Mayor (and Mayoress) what dress should be worn, e.g. long/short evening dress, day dress / dinner jacket, lounge suit, decorations:

Official time of function:

Contact number on the day:

Time the Mayor and Mayoress asked to arrive:

Name and office of the person or persons who will be waiting to receive the Mayor and Mayoress at the entrance to hall, ground etc.:

Name of person presiding (if different to above):

Approximate time of conclusion of function (so that official car may be ordered):

Select whether the Mayor and Mayoress will be required to perform any duty or to speak: Yes No

If so, please give nature of such duty and subject of speech or name of toast or reply:

If required to speak, please give details which will be of assistance in short paragraph form:

These particulars are returned from (name):

Please state office held in organisation:

Address:

Date:

Daytime telephone number:

The press will be advised of all functions attended by the Mayor and may wish to attend.

Has the event organiser invited the press? Yes No

Will a designated photographer be in attendance? Yes No

If engagement is to be held outside the Borough of Fareham, please indicate that the Civic Head of the appropriate area, i.e. Mayor has been informed of engagement in writing: Yes No

If engagement is to be held within Fareham and other Civic Heads have been invited to attend, please give their names:

Note: In the event of the unavoidable absence of the Mayor and Mayoress, please state if you would like the Deputy Mayor or Deputy Mayor and Consort to attend: Yes No