5. Name of ground or area required for event:

6. Date(s) of event    From:   To:

Approximate times on site    From:   To:

7. Site plan attached?

Note: If submitting a site plan please send this attached to an e-mail to parks@fareham.gov.uk quoting 'Application for the Hire of Open Space' and the submission number of this form, which will be given to you after clicking 'Send' at the bottom of the page.

8. Name of event:

Type of event (e.g. fete, dog show, etc):

9. Details of proposed activities (e.g. stalls, funfair, bonfire etc):

10. Estimated maximum number of persons attending (including spectators):

Note: If there will be there will be more that 499 people attending you will also need to download and complete Traffic Management Information form (F3) and a Safety Advisory Group attendance form (F4). these forms are also available from the Parking Enforcement Manager by telephoning 01329 236100.

11. If available do you require the use of any facilities? E.g. use of pavilion, water supply, electricity (please note that charges may be made for such facilities):

If yes, please state what is required:

12. Specifically is this a:

Name of Charity:

Charity Registration Number:

Will all income raised go to the charity concerned?

13. Is the event limited to friends/relatives? (In the case of a school to staff/children/parents):

Is the event free?

Admission price:

Will you be selling programmes?

Price:

14. Has Insurance been arranged in respect of Public Liability or Third Party risks (including products liability where appropriate)?

15. What is the name of the insurer?

16. What is the value of cover? (Recommended that this should not be less than £5 million – copy to be sent to Fareham Borough Council):

17. Will vehicles be driven across the ground?

18. If yes how many and what vehicles? (Cars, lorries etc)

Number:      Type:

19. Are any footpaths, bridleways or roads that are normally open to the public affected or used as part of the event?

20. Are you proposing any directional signing on the highway to direct the public to the event?

21. Do you anticipate the need for any road closures and traffic diversions?

22. Have you considered the need to restrict or control parking on the highway in the vicinity of your event?

23. Are there any car parks to be closed in order to hold the event?

24. How many parking spaces will be available for persons working at the event?

25. How many dedicated parking spaces will be available for the public attending the event?

Important Notes

If a formal traffic order is required, then please allow at least 12 weeks notice to process the order.

If you have said “Yes” to questions Q19 to Q25 above you must complete the Traffic Management Information Form F6 referred to in the Guidance Notes.

If you have not identified any dedicated parking and are proposing to rely on public car parks and parking on the highway then you will also be expected to complete the Traffic Management Information Form F6 referred to in the Guidance Notes.

26. Is there a possible alternative site?

Where?

27. Is there a possible alternative date?

When?

28. Please tick the appropriate boxes to show the activities you intend to utilise or permit at the event. (Some of these may not be permitted at all sites):

Fireworks/Pyrotechnics   |   Carnival/Procession

Fairground equipment   |   Aircraft

Parachutists   |   Balloon Launch

Hot Air Balloons   |   Horses/Donkeys or Other Animals

Motorcycles   |   Other Motor Vehicles

Coconut Shy   |   Inflatables (e.g. Bouncy Castle)

Portable Staging   |   PA System

Stewarding/Security   |   On Site Communications

Water (limited supply at some sites)   |   Music

Live Entertainment   |   Lost Children Point

Barrier/Fencing   |   Marquees

Portable Generator   |   Power Supply

Toilets   |   Alcohol

Food/Drink Concessions   |   Barbecue

Re-enactment Groups   |   Bonfire

Foreshore Boat   |   Living History or Other

Market Stalls   |   Other: 

Should the hiring involve criteria listed in para 9 of the Hire of Open Space Policy (145 Kb) additional information will be required to be submitted with this application form (see note below):

• Attract more than 499 people - Please provide details of how the event is going to be managed and controlled. A detailed risk assessment of the hiring should also be submitted. For events of this size the Fareham Safety Advisory group would need to be informed and a Safety Advisory Group attendance form (F4) should be completed.

• Likely to extend beyond 10.00pm - Please provide details of what steps are to be taken to ensure disturbance to local residents is minimised.

• Likely to have an impact on traffic congestion - Please provide details of how traffic attracted to the area by the event will be managed by completing a Traffic Management Information Form (F3).

• Extend beyond one day of hiring - Please provide details of the extent of the hiring and also measures that are in place (if applicable) to safe guard the site and any equipment over night.

• Likely to have an impact on the general enjoyment of the open space - Please provide details of how the impact on local residents can be reduced. Details of any planned consultation with residents may be appropriate.

Note: If submitting additional information please send this in a separate e-mail to parks@fareham.gov.uk quoting 'Application for the Hire of Open Space' and the submission number of this form, which will be given to you after clicking 'Send' below.

If permission is granted for the event, I hereby agree to comply with the conditions set out in this form and any departmental terms and conditions and all reasonable instructions given by authorised Officers of the Council: