Some of these cookies are necessary to make the site work. We’d also like to use optional cookies to help improve your experience on the site. You can manage your optional cookie preferences below. Using this tool will set a cookie on your device to remember your preferences. Your preferences can be changed at any time.
For further details, see our Cookie Policy and our Privacy Policy
Essential cookies enable core functionality such as page navigation and access to secure areas. The website cannot function properly without these cookies; they can only be disabled by changing your browser preferences. Third party functions such as Google Search and Analytics will not be enabled.
Performance settings enable you to use the Google Search engine on our website and help us to improve our website by collecting and reporting information on its usage (for example, which of our pages are most frequently visited).
Fareham Borough Council has adopted a Deputation Scheme for the Planning Committee which allows members of the public and anyone who has submitted a planning application to speak at the meeting at which the planning application will be discussed. (A separate scheme operates for other Council meetings.)
This leaflet explains how the scheme works and gives guidance to deputees.
You are eligible to make a deputation to the committee if you live or work within the Borough, have submitted a planning application or are the applicant's agent. (If you have submitted a planning application or have made enquiries about one, you will be informed by the Planning Department if and when that application is to be discussed by the Planning Committee. You then have the option to make a deputation to the committee meeting.) Only one deputation per household per planning application will be accepted.
If you decide to make a deputation you can obtain a deputation form from Fareham Borough Council's website or by emailing
democraticservices@fareham.gov.uk or from Democratic Services, Floor 7, Civic Offices, Fareham (tel 01329 824594).
When you have completed your deputation form there are a number of ways in which it can be returned;
However you choose to return your form, it must be with the Democratic Support Manager by noon two working days before the meeting. As the meetings are usually held on a Wednesday, your form should be returned by noon on the preceding Monday.
If you have any materials to support your deputation i.e. written reports, letters, petitions, models etc. they must be submitted to the Democratic Support Manager by the deadline for deputations. The materials will then be made available to Members for inspection before the meeting. (These materials will not be passed to individual Councillors nor handed out at the Planning Meeting). No supporting information will be accepted after the deadline. You may hand out relevant photographic material or drawings at the meeting; no written information must be handed out at the meeting.
In deciding a planning application, the Committee can only take certain criteria into account; therefore when you are preparing your deputation you should relate to those same matters:
contrary to structure or local plan; not in accordance with government policy; highway safety and traffic impact; inadequate parking; servicing or turning space provided; harmful to conservation area or listed building; overdevelopment or excessive development; overlooking or loss of privacy or other residential amenity; visually intrusive or overbearing; poor external design; appearance or layout; loss of fine trees seen from public spaces; likelihood of excessive or late night noise, dust and/or smell.
would devalue property or cause the loss of a private view; breach of covenant in a private contract; applicant does not own the land; boundary disputes; local opposition i.e. vandalism, over-population; matters covered by other legislation e.g. alcohol licensing; objections raised on moral, racial, or religious views; personal views about the applicant; already too many other similar uses.
When you have returned your form, you will receive a letter from the Democratic Support Manager confirming receipt of your deputation and advising you of the meeting venue and the time you should attend.
The following time limits apply to deputees for each planning application;
Please contact Democratic Services on 01329 824594 after the deadline for deputations has passed to receive confirmation of the length of time you will have to speak.
When more than 2 deputations are received on the same matter, you will be actively encouraged to contact other deputees and appoint a single spokesperson to present the deputation on behalf of all. (In submitting the deputation form you are giving permission for your contact details to be given to other deputees who have similar views on a planning application.)
When you arrive at the meeting venue you will be directed to the waiting area where you are requested to remain until you are shown into the meeting. Although your zone will not begin before the time you have been given, previous sections of the meeting may have overrun therefore delaying the start of your zone. You will be kept as up-todate as possible regarding this.
When you enter the meeting room, you should take a seat on the left-hand side as near to the front as possible. On the chair you will find a list of deputees for the zone; from this you will be able to determine approximately when you will be speaking.
When the Chairman invites you to address the Committee, move forward to the chair he indicates and when given the go ahead begin your deputation. Please note that you will be addressing the Committee directly (this is not a question and answer forum) and you will be stopped at the end of your allotted time.
After all deputations for a specific application have been heard, the Committee will make and announce their decision.
When the decision has been announced you may leave the meeting room or remain there for the rest of the zone or the rest of the meeting.
Copies of the agenda and the reports to be considered by the Committee are published approximately 1 week before the meeting at /crs/planningdcc/intro.aspx
or are available to view at the Civic Offices, Fareham.
For more information on the Council's committees and meetings log onto www.fareham.gov.uk or contact Democratic Services on 01329 236100
If you wish to know more about a specific planning application, please contact the Planning Department on 01329 236100
Back to Top
How to get here
