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Making a deputation to other meetings of the Council

Fareham Borough Council has adopted a Deputation Scheme for all Committee Meetings. This scheme allows people currently living or working in the Borough to speak on a specific matter at a meeting. (A separate scheme exists for the Planning Development Control Committee.)

Who Can Make a Deputation?

If you live or work in the Borough you may speak on a matter which is due for consideration by the Executive, an Individual Executive Member, the Scrutiny Board or its Review Panels or one of the Council's Committees at a formal meeting. (As mentioned, a different scheme operates for the Planning Development Control Committee - more information can be found here.)

You may also speak at an ordinary meeting of the Council on a matter which relates to the Council's powers and functions.

Your deputation may also be presented by a person speaking on your behalf, provided prior consent has been given by the Mayor/Executive Leader/Executive Member/Chairman. Such deputations are listed under the name of the absent deputee.

Making a Deputation

If you decide to make a deputation you can do so here -

Deputation Request

or by requesting a form from Democratic Services Department, Floor 7, Civic Offices, Fareham (tel 01329 824594).

Your deputation request must give brief details of the subject matter and be with Democratic Services by noon 2 working days before the meeting - e.g. if the meeting is to be held on a Thursday evening, your deputation must be received by noon on Tuesday.

When your request has been received by Democratic Services, you will receive a letter confirming receipt and advising you of the meeting venue and the time you should attend.

Subject Matter

For all meetings other than the Council, you may address the meeting only on a matter which forms the subject of an item for discussion on the agenda for that meeting. For the Council meeting, the entitlement is only to address members on matters concerning functions and powers of the Council.

Time Limits

The scheme allows a maximum of 10 minutes per deputation within a fixed period of 30 minutes overall. If there are more than 3 deputations, the time allowed for each deputation is reduced accordingly.

At the Meeting

The scheme states that deputations will be taken after declarations of interest on all agendas, except the Council. At the Council meeting, deputations follow presentations of petitions on the agenda, although the Mayor can vary this at his/her discretion. In practice, this means that deputations are usually heard near to the start of a meeting.

Further Information

Copies of the agenda and the reports to be considered at a meeting are published approximately 1 week before that meeting takes place, at the Meetings, Agendas and Minutes section of the website or are available to view at the Civic Offices, Fareham.

For more information on the Council's committees and meetings log onto www.fareham.gov.uk or contact Democratic Services on 01329 236100



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Fareham Borough Council, Civic Offices, Civic Way, Hampshire, PO16 7AZ
Tel: +44 (0) 1329 236100 | Mobile Text/Photo: 07876 131415 | Fax: +44 (0) 1329 821770
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