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You are here: Home / Leisure / Open Spaces / Gardens And Open Spaces

Holding an event in Fareham

If you would like to hold an event on an open space in Fareham you should make an application to Fareham's Safety Advisory Group (SAG).  This group consists of officers from various agencies operating in the Borough of Fareham, including the emergency services (Police, Fire and Rescue Service, South Central Ambulance Service), Hampshire County Council (Emergency Planning, Highways and Traffic Management) and Fareham Borough Council Services (Building Control, Legal, Environmental Health, Licensing, Emergency Planning and Traffic Management).

The role of this group is to assist organisers in planning safe events.  When you make an application to the SAG your application documents will be circulated amongst the SAG Members.  If any of those members have any concerns regarding your event you may be requested to provide further information and/or attend a Safety Advisory Group meeting.  At this meeting you will have the opportunity to discuss your plans with all of the agencies represented and hopefully be able to address their concerns, amend your documentation if required, and proceed to hold a safe event.

How to make an event application to the Safety Advisory Group

Please refer to the relevant guidance before completing the forms. 

Guidance

General Guide for Organisers

Bouncy Castles and other inflatables External Hyperlink

Risk Assessment Guidance

The CIEH Code of Practice on environmental noise control at concerts  External Hyperlink

Road Closure Guidance

Temporary Structure Guidance

Counter terrorism advice External Hyperlink

Forms  

Application Form

Risk Assessment Form

Traffic Management Form

Temporary Event Notice External Hyperlink (licensable activities e.g. alcohol, entertainment, where a licence is not already in place)

Additional COVID-19 Risk Assessment Requirements

In view of the current pandemic, Government laws and guidance regarding Coronavirus External Hyperlink require duty holders to put in place measures to control the risk of the transmission of Covid-19.

To comply with these requirements, you will need to have carried out a suitable Covid-secure risk assessment for your event. Please see the Health and Safety Executive - Covid-secure risk assessments web page External Hyperlink for guidance and information on how to do this.

The Covid-secure risk assessment must be prepared as part of your planning for your event, and then implemented and managed for the duration of your event. Your Covid-secure risk assessment must also be made available upon request of an authorised officer of the Council.

As a significant public safety issue of concern, you should submit a copy of your risk assessment with your application. If you do not submit a suitable Covid-secure risk assessment with your application or any element of the risk assessment or associated controls fail to meet current Coronavirus law or guidance, your application and event will likely:

  1. attract objections; and/or
  2. be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health).

This may result in your application being refused and/or the event not being permitted to go ahead.

Hampshire County Council issued Events Guidance PDF (513 KB) in March 2021 as well as an Events Checklist PDF (160 KB).

SAG Notes

Fareham SAG asks for six months notice of events likely to attract more than 500 people and three months notice of events of fewer than 500 people.

If your organisation or community group wishes to use any park or open space managed by the Council, you should request specific permission from the Parks Team at Fareham Borough Council, preferably in advance of submitting your application form.

To contact a member of the SAG Team email licensing@fareham.gov.uk or 01329 824399.

The hire of open space for your event

We have many areas of open space and recreation grounds which could be available for hire for your event. Popular venues include:

There will be an administration charge when using our parks, open spaces or recreation grounds. Once the application has been submitted and approved, you will be required to sign an agreement for the conditions of hire, provide a risk assessment, a copy of your public liability insurance to the value of £5,000,000 and any other information requested by the fareham Safety Advisory Group. Any damage caused to the site will be assessed and may be re-charged to you. You may also need a public entertainment licence.

You can see more information about hiring open spaces in our policy PDF (208 KB) for the hire of public open space or by contacting Customer Services on 01329 236100 or by e-mail customerservicecentre@fareham.gov.uk.

 




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Fareham Borough Council, Civic Offices, Civic Way, Hampshire, PO16 7AZ
Tel: +44 (0) 1329 236100 | Mobile Text/Photo: 07876 131415
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