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Fareham Borough Council's Local Information Requirements were reviewed and consulted on between 14th December 2022 and 31st January 2023 and adopted on 1st March 2023.
Required for the following types of *major applications:
When:
Required for:
In the event that the proposal is not fully policy compliant, then a viability assessment must be submitted with the application.
When:
Required for the following types of *major applications:
Where:
A27, between Downend Road to the east of Delme Roundabout and Redlands Lane to the west of Station Roundabout, (inclusive of Delme Roundabout, Quay St Roundabout and Station Roundabout); and the A32 Gosport Road Air Quality Management Area.
Required for the following types of applications:
When:
.Required for the following types of applications:
When:
Required for the following types of *major applications:
**Community Involvement should take place on reserved matters submissions where local interest in them is known to exist or is reasonably foreseeable.
When a revised planning application is submitted following a refusal, or an amended planning application is submitted making substantial changes to a previously approved scheme, further community involvement must be undertaken.
Required for the following types of *major applications:
When:
or where former uses may have contaminated land and/or the land is known to be contaminated.Required for the following types of applications:
And
When:
Required for the following types of applications:
When:
A biodiversity survey and report is likely to be needed where:
The Hampshire Biodiversity Information Centre checklist can be used to ascertain whether ecological/protected species assessments need to be undertaken.
If a phase 1 survey (also referred to as a preliminary ecological assessment) is undertaken and identifies that a further survey is necessary, then this must be carried out and submitted with the application.
Required for:
When:
And
When:
Required for the following types of *major applications:
When:
Required for the following types of applications:
When:
Required for the following types of *major applications:
When:
Required for the following types of *major applications:
Required for the following types of *major applications:
When:
Required for the following types of applications:
When:
Required for the following types of *major applications:
When:
Required for the following types of applications:
When:
Required for the following types of *major applications:
When:
Required for the following types of *major applications:
Required for the following types of applications:
When:
Required for the following types of applications where main town centre uses are proposed and the floor exceeds 500 square metres:
When:
Required for the following applications:
Required for the following applications:
When:
Required for the following applications:
When:
Required for the following types of *major applications:
When:
Required for the following types of *major applications:
Where:
):
| Land Use | Threshold |
|---|---|
| Residential | 100 units |
| Commercial B1 and B2 | 2500sqm |
| Commercial B8 | 5000sqm |
| Retail | 1000sqm |
| Education | 2500sqm |
| Health Establishments | 2500sqm |
| Care Establishments | 500sqm or 5 bedroom |
| Leisure: General | 1000sqm |
| Leisure: Stadia, ice rinks | All (1500 seats) |
| Miscellaneous Commercial | 500sqm |
Required for the following types of applications:
When:
Required for:
When:
*Major applications/development are those which involve: 10 or more dwellings; where the site has an area of 0.5 hectares or more and the number of dwellings is unknown; the provision of a building or buildings where the floor space to be created by the development is 1,000 square metres or more; development carried out on a site having an area of 1 hectare or more.
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Required for:
Where there is a Public Right of Way within close proximity to an application site an assessment of the Right of Way should be undertaken. The level of detail should reflect the scale of the development and the extent of the access implications of the proposal. The statement must identify the location of the Public Right of Way in relation to the application site, the impact the development could have and what mitigation can be delivered.
Affordable Housing is an aim of the National Planning Policy Framework and is required through Policy CS18 of the Fareham Borough Core Strategy and Policy HP5 of the emerging Local Plan,which is further amplified through the Affordable Housing Supplementary Planning Document. We may need information about both the affordable housing and any market housing for example, the numbers of residential units, the mix of units with numbers of habitable rooms and/or bedrooms, or the floor space of habitable areas of residential units, plans showing the location of units and their number of habitable rooms and/or bedrooms, and/or the floor space of the units. If different levels or types of affordability or tenure are proposed for different units this should be clearly and fully explained. The affordable housing statement should include details of any registered social landlords acting as partners in the development.
In the event that the proposal is not fully policy compliant, then a viability assessment needs to be provided with the planning application.
Required for all applications involving the disturbance of ground within an area of archaeological significance as shown on Hampshire County Council's Historic Environment Record . An applicant may need to commission an assessment of existing archaeological information and submit the results as part of the desk-based assessment. Standards and guidance regarding archaeological desk-based assessments are provided by the Chartered Institute for Archaeologists.
An air quality statement should be proportionate to the scale of the development. It should explain the measures proposed to minimise the impact of the development on air quality in the following area: A27, between Downend Road to the east of Delme Roundabout and Redlands Lane to the west of Station Roundabout (inclusive of Delme Roudnabout, Quay Street Roundabout and Statin Roundabout) and the A32 Gosport Road Air Quality Management Area.
In the case of large scale developments which are likely to result in a significant increase in traffic movements, it may be necessary to assess the predicted concentration of pollutants of concern at appropriate dates and sensitive locations, the predicted change in air quality and the extent of the area affected.
Guidance is available:
Planning for Air Quality
http://www.iaqm.co.uk/text/guidance/air-quality-planning-guidance.pdf
Air Quality Management Areas
https://www.fareham.gov.uk/licensing_and_inspections/air_quality/aqmapage.aspx
The Biodiversity Gain Plan must:
Prior to submitting any major planning applications, applicants must write to and consult with the local community. The extent of consultation will need to be determined on a case by case basis having regard to the scale of the proposals and the likely extent of local interest.
In addition to this, exhibitions must be held in suitable publicly accessible local locations setting out proposals for the community to be able to view and comment upon. There is an expectation that exhibitions will be arranged for all major applications unless it has been agreed with Fareham Borough Council in advance that there is not likely to be sufficient public interest in the proposals.
These exhibitions should be staffed by developers/ their representatives and/or consultants in order to assist the community with their questions upon the proposals. Fareham Borough Council recognises that where exhibitions are undertaken over a long period of time it may not be possible to staff the exhibition for the whole period. In these cases, the applicant should endeavour to staff the exhibition at least in part, at times which are likely to attract the greatest level of interest from the community.
The Council also recognises that in some instances it may be appropriate for applicants to create websites which display key plans and documents and enable interested parties to ask questions and provide comments on proposals.
Major planning applications will need to be supported by a statement setting out how the applicant has consulted with the local community, details of the views expressed by the local community and demonstrating how their views have been taken into account in the formulation of development proposals.
Comprehensive Master Plans propose the layout and location of land uses, buildings, public and private spaces, streets, pedestrian and cyclist routes. A Comprehensive Master Plan adds a further level of detail to the Structuring Plan.
The Comprehensive Master Plans must:
Sufficient information should be provided to determine the existence or otherwise of contamination, its nature and the risks it may pose and whether these can be satisfactorily reduced to an acceptable level. Where contamination is known or suspected or the proposed use would be particularly vulnerable, the applicant should provide such information with the application as is necessary to determine whether the proposed development can proceed. To identify whether a site could be affected by contaminants in the ground it will be necessary to consider the following;
All submissions should include an assessment of the risks to humans, buildings and services, ground and surface water and the environment based upon preliminary findings. Commercial property searches that identify environmental risk are available over the internet, although it should be noted that these may not have access or refer to all available information relating to the previous use of a site and may not assess the site in the context of a new planning use. The pollution section of Environmental Health may be able to provide advice and help. Please contact us to discuss this in more detail.
The drainage strategy should provide the level of information and detail specified in the Lead Local Flood Authority's checklist .
Further guidance is available from:
The Lead Local Flood Authority
Building Regulations Approved document H Drainage and Waste Disposal
Where a proposed development may have possible impacts on wildlife and biodiversity, information should be provided on existing biodiversity interests and possible impacts on them to allow full consideration of them. Where proposals are being made for mitigation and/or compensation measures information to support those proposals will be needed. Where appropriate, accompanying plans should indicate any significant wildlife habitats or features and the location of habitats of any species protected under the Wildlife and Countryside Act 1981, the Conservation of Habitats and Species Regulations 2010 or the Protection of Badgers Act 1992. Applications for development in the countryside that will affect areas designated for their biodiversity interests are likely to need to include assessments of impacts and proposals for long term maintenance and management. This information might form part of an environmental statement, where one is necessary. Certain proposals which include work such as the demolition of older buildings or roof spaces, removal of trees, scrub, hedgerows or alterations to water courses may affect protected species and will need to provide information on them, any potential impacts for them and any mitigation proposals for such impacts. Government planning policies for biodiversity are set out in National Planning Policy Framework . The Council has developed a biodiversity checklist to give detailed validation requirements for biodiversity and geological conservation.
Ecological assessments should be carried out by qualified ecologists meeting CIEEM's Competencies for Species Survey .
The Energy Strategy must demonstrate how the development will:
The FRA (Flood Risk Assessment) must apply the risk-based approach regarding the sequential and exception tests specified in the Planning Practice Guidance as appropriate. The FRA should identify and assess the risks of all forms of flooding to and from the development and demonstrate how these flood risks will be managed, taking climate change into account. The FRA should identify opportunities to reduce the probability and consequences of flooding. The FRA should include the design of surface water management systems including sustainable drainage systems (SUDs) and address the need for safe access to and from the development in areas at risk of flooding. The FRA should be prepared by an applicant in consultation with the local planning authority with reference to their published local development documents and any strategic flood risk assessment.
The FRA should form part of an environmental statement when one is required by The Town and Country Planning (Environmental Impact Assessment) Regulations 2011 . The National Planning Policy Framework provides guidance for both local planning authorities and applicants in relation to the undertaking of FRAs and the responsibilities for controlling development where it may be directly affected by flooding or affect flooding elsewhere.
Further guidance is also provided by the Lead Local Flood Authority
You can determine whether your site is at risk from surface water flooding by referring to the Environment Agency's flood risk for surface water map
In addition to the above guidance:
Initial or outline planning applications for Welborne must include a site-specific flood risk assessment for the development site, to demonstrate that the proposed development will not increase flood risk on the Welborne site or elsewhere.
The development of Welborne shall manage flood risk, in accordance with the findings of the site-specific flood risk assessment through the integration of Sustainable Drainage Systems (SuDS). A comprehensive SuDS Strategy showing the principles of delivery, future management and maintenance across Welborne, shall be prepared and submitted with the initial planning applications.
All new buildings need separate connections to foul and storm water sewers. If your application proposes to connect a development to the existing drainage system, you should show details of the existing system on the application drawing(s). It should be noted that in most circumstances surface water is not permitted to be connected to the public foul sewers. Where the development involves the disposal of trade waste or the disposal of foul sewage effluent other than to the public sewer, then a fuller foul drainage assessment will be required including details of the method of storage, treatment and disposal. A foul drainage assessment should include a full assessment of the site, its location and suitability for storing, transporting and treating sewage. Where connection to the mains sewer is not practical, then the foul/non-mains drainage assessment will be required to demonstrate why the development cannot connect to the public mains sewer system and show that the alternative means of disposal are satisfactory.
An application should indicate how the development connects to existing utility infrastructure systems. Most new development requires connection to existing utility services, including electricity and gas supplies, telecommunications and water supply, and also needs connection to foul and surface water drainage and disposal.
An area wide Framework Travel Plan in accordance with Highway Authority Guidance agreed between the Council, Highway Authority and the developers which will demonstrate how modal shares by walking, cycling and public transport and the encouragement of more sustainable transport will be achieved.
The scope and degree of detail needed in a heritage statement to accompany a formal planning or listed application will vary depending on the exact scope and circumstances of each application. Applicants are advised to discuss proposals in advance with either a planning officer or a conservation officer before making an application. The Council also offers a pre-application advice service that we encourage applicants to use in advance of the submission of a formal application.
For applications for listed building consent (or applications affecting locally listed buildings), a written statement outlining the potential impact of the proposals on the special architectural and historic interest of the building and its historic fabric will be required in support of any application. This should include a detailed schedule of proposed works to the listed building(s), relevant historical information and an assessment of the impact on the overall character of the building or structure. The principles of and justification for the proposed works and their impact on the special character of the listed building or structure, its setting and the setting of adjacent listed buildings may be required. For purposes physically affecting historic properties a structural survey may be required in support of an application for listed building consent and planning permission.
For proposals that have the potential to affect designated and/or non-designated heritage assets or their setting a written statement on the significance of affected assets is required, supported by plans and photographs showing historic features that may exist on or adjacent to the application site This includes listed buildings and structures, historic parks and gardens, scheduled ancient monuments, conservation areas, protected wrecks, locally listed buildings and other non-designated heritage assets. The written statement should include an analysis of the significance of the affected asset(s), including the contribution their setting makes to their significance the principles of and justification for the proposed works and their impact of the proposed works on the significance of the affected asset(s).
For applications within or adjacent to a conservation area, an assessment of the impact of the development on the character and appearance of the area may be required. Reference should also be made to the Conservation Area Appraisal.
Guidance on Planning and Heritage Assets is available as part of the National Planning Policy Framework and advice on formulating a Heritage Statement is provided by Historic England .
Initial or outline planning applications shall be accompanied by a heritage strategy and an historic environment management plan, which sets out the broad principles and options for how the following might be addressed:
The Infrastructure Delivery Plan will set out what infrastructure is required to support the scale of development envisaged at Welborne, and at what point that infrastructure will need to be delivered or completed by.
The applicants will be expected to base their Infrastructure Delivery Plan on the Plan produced by Fareham Borough Council as part of the evidence for the Welborne Plan. The IDP must be produced to at least the same level of detail as that produced by this Council.
Applications within Areas of Special Landscape Quality (as set out in Policy DS3 of the emerging Local Plan) are expected to submit a proportionate Landscape Assessment, that demonstrates the proposal satisfies the specific development criteria contained within the Council's Landscape Sensitivity Assessment for the character area in which the development is located.
In referring to the Council's Landscape Sensitivity Assessment, this relates to Part 2 of the Landscape Assessment where each Landscape Character Area (LCA) is further broken down into Local Landscape Character Areas (LLCA) and described in terms of sensitivity to development and ability to accommodate change. This sensitivity relates to four elements:
After providing a sensitivity assessment for each LLCA in the four categories enhancement opportunities should be provided.
A comprehensive mitigation and enhancement scheme should be provided to ensure that the development is able to successfully integrate with the landscape and its surroundings. The Landscape scheme should be proportionate to the development proposed and shall be in accordance with the enhancement opportunities specified in the Council's Landscape Sensitivity Assessment.
Applications may be accompanied by landscaping details and include proposals for long term maintenance and landscape management. There should be reference to landscaping and detailed landscaping proposals which follow from the design concept in the design and access statement, if required. Existing trees and other vegetation should, where practicable, be retained in new developments and protected during the construction of the development.
Structural landscaping schemes must identify how the existing landscape features on and around the site can be strengthened and used to create a unique 21st century model for a new garden community .
Structural landscaping schemes will show how they respond positively to areas of high landscape quality to the north and east of the site and take into account any material impact upon long distance views of the site from Portsdown Hill to the east and across the site from the south.
All structural landscaping schemes should include a detailed phasing and management plan, with the emphasis on bringing forward the structural planting elements in the early phases of the development.
Proposals involving provision of publicly accessible developments, in the vicinity of residential property, a listed building or a conservation area, or open countryside, where external lighting would be provided or made necessary by the development, should be accompanied by details of external lighting and the proposed hours when the lighting would be switched on. These details shall include a layout plan with beam orientation and a schedule of the equipment in the design. Lighting in the countryside: towards good practice (1997) and The Institution of Lighting Engineers 'Guidance Notes For The Reduction of Obtrusive Light' are valuable guides for local planning authorities, planners, highway engineers and members of the public. It demonstrates what can be done to lessen the effects of external lighting, including street lighting and security lighting. The advice is applicable in towns as well as the countryside.
The Solent coastline provides feeding grounds for internationally protected populations of overwintering waders and wildfowl. Natural England has advised that there is likely to be adverse effects on the integrity of European Protected Sites resulting from new housing around the Solent unless mitigation is carried out. Applications for residential development within the Borough therefore need to identify the measures to mitigate the direct impacts of their development upon the European Protected Sites in The Solent.
The following key pieces of information should be submitted as part of any Nitrate Mitigation Statement:
Applications for developments that raise issues of disturbance by noise to the occupants of nearby existing buildings, and for developments that are considered to be noise sensitive and which are close to existing sources of noise should be supported by a noise assessment prepared by a suitably qualified acoustician. Further guidance is provided in the National Planning Policy Framework .
For development within open spaces, application proposals should be accompanied by plans showing any areas of existing or proposed open space within or adjoining the application site. In the absence of a robust and up-to-date assessment by a local authority, an applicant for planning permission may seek to demonstrate through an independent assessment that the land or buildings are surplus to local requirements. Any such evidence should accompany the planning application.
The strategy shall identify the exact location, quantity, nature and quality standards of each type of on-site green infrastructure required, together with adequate changing, storage and parking facilities, where appropriate.
Specifications for the layout and construction of the relevant facilities together with details of the required level of parking and floodlighting (where appropriate), and boundary treatment shall be included.
Applications must provide details of existing and proposed parking provision together with confirmation of the location of any electric vehicle charging points. These details should be shown on a site layout plan. Advice on residential car parking requirements is set out in Residential Car & Cycle Parking Standards Supplementary Planning Document November 2009 
(732 KB). Non-residential car parking requirements are set out in Fareham Borough Council's Non-Residential Parking Standards Supplementary Parking Document adopted in September 2015.
The Phasing Plan will set out what areas of land within Welborne will be developed and in what order. The way in which development comes forward at the site will have a direct link to what infrastructure needs to be delivered and when.
The applicants will be expected to base their Phasing Plan on the Plan produced by Fareham Borough Council as part of the evidence for the Welborne Plan. The Phasing Plan must be produced to at least the same level of detail as that produced by this Council.
The Playing Field Checklist must contain all of the information required by Sport England's Playing Fields Policy and Guidance Annex B Information Requirements:
Playing Fields Policy and Guidance Annex B Information Requirements
National Planning Policy Framework provides up to date advice concerning the application of the sequential test for town centre uses. The level and type of evidence and analysis required to address the key considerations should be proportionate to the scale and nature of the proposal.
A refuse and recycling plan needs to show the proposed route (tracked) for the refuse vehicle (if appropriate) together with bin collection and storage points.
For information relating to the detailed access and refuse storage requirements see the Refuse Storage Design Guidance (23 MB) (Contained within the Technical Annex of the Fareham Borough Design Guidance Supplementary Planning Document (Excluding Welborne))
The self and custom build checklist must include:
Plot passports should confirm: the plot location; plot size, back to back distances; building lines; scale, servicing, utilities, building height, gross internal area parameters, proximity to neighbouring buildings, developable footprint, boundary treatments, parking and cycle storage and side space requirements.
The Fareham Borough Design Guidance SPD and Policy D5 of the emerging Local Plan recommends that the internal dimensions of dwellings meet the minimum sizes set out in the Nationally described space standards .
The space standards checklist needs to confirm and demonstrate that all proposed dwellings comply with the Nationally described space standards. The checklist needs to include the gross internal floor area of all rooms and built in storage together with the floor to ceiling height.
Strategic Design Codes are technical documents that illustrate the detailed design rules and requirements for the area of Welborne, which they control.
Strategic Design Codes will provide details of the nature of the overarching and consistent character of the whole Welborne site, within which character areas sit. They provide details of each character area, where they are located and how they vary to reflect the site conditions, the different use(s) and spaces proposed. They will include an explanation of each character area and how it relates to the overall character of Welborne. The rationale for the design will be supported by an analysis of the site and surrounding area to demonstrate how the character of the landscape and surrounding area has influenced the design options within the code. Each Strategic Design Code will contain a plan showing where each character area applies, and which sections of the code (i.e. the rules) apply. For each character area covered by the code, an illustrative design with supporting text explaining the type of place proposed will be provided.
For each character area, the Strategic Design Codes will illustrate:
The Strategic Design Codes should include elevations of the front or side view of a building, and cross sections that slice through a building and the entire street which services the property. They must also clearly show how necessary green and physical infrastructure and utilities can be accommodated, such as underground servicing.
If no Strategic Design Codes are submitted with initial outline planning application(s), then High-Level Development Principles to be submitted with the Structuring Plan, in accordance with this SPD. High-Level Development Principles (which accompany the Structuring Plan) will set out what the design objectives for Welborne will be; the Design Codes will provide detailed instructions on how these principles will be delivered.
The Structuring Plan is a plan with a supporting evidence base that both shows and explains how the development can come forward on a comprehensive basis at Welborne. It will need to reflect the phasing and delivery guidelines set out in the adopted Plan.
The purpose of the Structuring Plan is to ensure that Welborne is developed comprehensively and the design process is co-ordinated across site ownership boundaries. It is essential that a Structuring Plan is prepared for all of the land within the Welborne Plan policy boundary as shown on the 'Policies Map'.
The Structuring Plan must show and justify the following:
Parameter plans should support the Structuring Plan for the Welborne site; they should also be accompanied by a written explanation of the rationale behind the plans.
Further details and guidance on these elements are contained within pages 11-17 of the adopted Welborne Design Guidance SPD.
National Planning Policy Framework provides up to date advice concerning the status of Transport Assessments. The coverage and detail of the TA should reflect the scale of the development and the extent of the transport implications of the proposal. For smaller schemes the TA should simply outline the transport aspects of the application, while for major proposals, the TA should illustrate accessibility to the site by all modes of transport, and the likely modal split of journeys to and from the site. It should also give details of proposed measures to improve access by public transport, walking and cycling, to reduce the need for parking associated with the proposal, and to mitigate transport impacts.
Demonstration of how the following will be achieved:
A travel plan should be submitted alongside planning applications which are likely to have significant transport implications. The need for a travel plan is based upon the scale of the proposed development as set out above. Initially a Framework Travel Plan may need to be submitted, as the detail will be subject to agreement with Hampshire County Council as Highway Authority.
Where there are trees within the application site, or on land adjacent to it that could influence or be affected by the development (including street trees), information will be required on which trees are to be retained and on the means of protecting these trees during construction works. This information should be prepared by a qualified arboriculturist. Full guidance on the survey information, protection plan and method statement that should be provided with an application is set out in the current BS5837:2012; Trees in relation to design, demolition and construction - Recommendations. Using the methodology set out in the BS should help to ensure that development is suitably integrated with trees and that potential conflicts are avoided.
Details of the position and design of ventilation and extraction equipment, including odour abatement techniques and acoustic noise characteristics, will be required to accompany all applications for the use of premises for purposes within use classes A3 (i.e. restaurants and cafes – use for the sale of food and drink for consumption on the premises), A4 (i.e. drinking establishments – use as a public house, wine-bar or other drinking establishment), A5 (i.e. hot food takeaways – use for the sale of hot food for consumption off the premises), B1 (general business) and B2 (general industrial). This information (excluding odour abatement techniques unless specifically required) will be required for significant retail, business, industrial, leisure or other similar developments where substantial ventilation or extraction equipment is proposed to be installed.
In the event that applicants consider infrastructure should be reduced or delayed, this will need to be fully justified through a viability assessment undertaken by a suitably qualified person. The scope and methodology of the viability assessment must be agreed with the Council before the assessment is undertaken and submitted.
In line with National Planning Practice Guidance advice, any viability assessment should be prepared on the basis that it will be made publicly available other than in exceptional circumstances. Even in those circumstances an executive summary should be made publicly available. In circumstances where it is deemed that specific details of an assessment are commercially sensitive, the information should be aggregated in published viability assessments and executive summaries, and included as part of total costs figures. Where an exemption from publication is sought, this Council must be satisfied that the information to be excluded is commercially sensitive.
As a minimum, the government recommends that the executive summary sets out the gross development value, benchmark land value including landowner premium, costs, as set out in this guidance where applicable, and return to developer. Where a viability assessment is submitted to accompany a planning application, the executive summary should refer back to the viability assessment that informed the plan and summarise what has changed since then. It should also set out the proposed developer contributions and how this compares with policy requirements.
Planning application(s) for development will be accompanied by details of a comprehensive waste water conveyance and treatment solution for Welborne, including details on the phasing of new waste water infrastructure.
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