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You are here: Home / About The Council / Council And Democracy

Making a deputation to Council

Fareham Borough Council has adopted a Deputation Scheme for all its committee meetings which form the Council's Committee Structure. The scheme allows anyone currently living or working in the Borough to speak on a specific topic which falls within the Council's powers and functions. This page outlines the guidelines and rules for speaking at a full Council meeting.

Information about Council Meetings

Full Council meetings are held 7 times a year and take place in the Council Chamber. However, deputations cannot be made at the Annual Council meeting in May. Council meetings are attended by all 31 Fareham Borough Councillors. Further information about our Council meetings, including a full list of meetings dates, can be found here: Council Meetings

How to apply to make a deputation

In order to make a deputation you must formally apply to us in writing. This can be done via email, by post, completing a form at the Civic Offices or by completing this online form: Deputation Request

To avoid delays in your request being processed, when applying to make a deputation, please do not send anything to us other than your deputation request. You will be contacted to confirm your request has been accepted, and at that point, if you wish to submit a written deputation you will be advised further.

Guidelines for making deputation to Council

If you would like to speak at a full Council meeting you may do so on any topic, but we ask that you adhere to a few ground rules:

We ask that anyone making a deputation respects these rules and conducts themselves in an appropriate manner. Our meetings are held in public and our officers must ensure that meetings are fair and just for the benefit of everyone in attendance.

The rules of our deputation scheme are bound by the Council's Constitution, which can be found by following this link: Constitution PDF (524 KB).

The Council's Committee Officers are available to discuss any aspect of the deputation process. We understand how potentially daunting giving a deputation can be so we are here to help. If you have any queries or require any further clarification, then please call our Democratic Services Team on 01329 824581 or email


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Fareham Borough Council, Civic Offices, Civic Way, Hampshire, PO16 7AZ
Tel: +44 (0) 1329 236100 | Mobile Text/Photo: 07860 098627
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