The Council is fully committed to using technology as a way of easing the 'Procure to Pay' process both for itself and for its suppliers. A number of initiatives have already been put in place and continue to be developed:
All our suppliers are now paid by BACS, directly into their nominated account. This has reduced the costs for the Council and for our suppliers, as well as giving businesses improved certainty surrounding the date they can expect their payment to clear. Find out more information about BACS Direct Credit and settlement for your invoices.
Coupled with BACS payments to suppliers, the Council can send your remittance via email (as a .pdf attachment) to your nominated location. This has proven very popular and has significantly reduced the Council's postage costs as well as giving faster notification to our suppliers that their account has been settled. To register for this service, please send your e-mail details to email@example.com.
Using the same technology as e-remittances, the Council is able to send its purchase orders electronically. Currently this is only available as a .pdf document.
The Council has agreed with HM Revenue and Customs that it is able to receive invoices electronically from suppliers. All invoices should be sent via email, as a .pdf document to firstname.lastname@example.org.
Some Council buyers have been issued with a Government Procurement MASTERCARD credit card which can be used to make purchases over the counter, over the telephone or via the internet. The procurement card is ideal for low value/low volume purchases, or one off purchases. Cards are issued to named officers and are set with predefined credit/transaction limits. Suppliers who accept payment by Government Procurement Card benefit from prompt payment from MASTERCARD, in as little as four days. For every purchase made by Government Procurement Card, the Council processes one less invoice, helping us to be more efficient.
The Council utilises the South East Business Portal to manage all tenders.
If you require any further information, please email email@example.com.